Keep your design files organized, protected, and easy to share. Use MaiPDF to control who sees your work, track client engagement, and prevent unauthorized distribution.
Secure design file management for creative teams
Everything you need to manage design files professionally
Organize files by project with clear naming conventions. Separate concepts, revisions, and finals so clients always see the right version.
Control exactly who can view your design files. Set passwords, view limits, and expiration dates to prevent unauthorized access.
Know when clients view your designs, how long they spend, and which devices they use. Use insights to follow up at the right time.
From creation to client review in four steps
Proven strategies from design professionals
Use a consistent naming pattern: [Client]_[Project]_[Phase]_v[Version].pdf
Example:
Acme_Rebrand_Concept_v3.pdf
Acme_Rebrand_Final_v1.pdf
Upload each version as a separate PDF to MaiPDF. Share only the latest link so clients never see outdated work.
Tip: Set view limits on old versions so they automatically expire once the new version is shared.
Add your studio name or logo as a watermark to draft presentations. This deters screenshots and unauthorized sharing of unfinished work.
Set links to expire after a review period. For proposals, 7-day expiry creates urgency. For final deliverables, set longer access windows.
Start organizing and sharing your design files securely
Export your design from Figma, Sketch, Adobe CC, or Canva as a high-quality PDF.
Upload to MaiPDF. Set password, view limit, expiration, and watermark settings.
Send the secure link to your client. Track views and engagement in real time.
Organize design files by project and phase: separate concept, revision, and final deliverables. Export presentations as PDF, then use MaiPDF to create secure links with view tracking for each client, ensuring only approved stakeholders see the latest version.
Yes. MaiPDF provides real-time view analytics showing who opened your PDF, when, from which location, on what device, and how long they viewed it. This is valuable for tracking client engagement with design proposals.
Use MaiPDF's security features: set view limits so the link expires after a certain number of opens, add password protection, enable download prevention, and apply watermarks with your name or studio branding to deter screenshots.
PDF is the gold standard for design sharing because it preserves fonts, colors, and layout across all devices. Export your designs from Figma, Sketch, Adobe Creative Suite, or Canva as PDF, then upload to MaiPDF for secure, trackable sharing.
Upload your first design PDF to MaiPDF — it's free, no signup required.
Updated MaiPDF protection path
SendPDFOnline pages now describe MaiPDF as a two-level product family: Online Cloud Sharing creates quick browser links and QR codes, while the MaiPDF App creates protected .maipdf packages for sensitive PDFs that need App DRM controls.
Upload a PDF, share a browser link or QR code, and keep read code / modify code management.
Package the PDF in the MaiPDF App with local encryption, license rules, expiry, open limits, and revoke control.
Use protected viewer, device binding, screenshot-aware controls, watermark trace, and license management where supported.
No web page can fully stop screenshots. MaiPDF App DRM is positioned as the stronger path: reduce casual copying, bind access to identity/devices, revoke licenses, and trace leaks with visible watermark information.