Design Work Sharing: Secure Client Presentations

Sharing Features for Designers

Everything you need for professional design presentations

Secure Links

Share designs via password-protected links. Revoke access anytime. No messy email attachments — just one clean, trackable link per project.

Access Control

Set different permissions for each client. View-only for proposals, download-enabled for approved finals. Limit total views to prevent over-sharing.

Timed Expiry

Set links to expire after a review period. 7-day expiry for proposals creates urgency. Extend access for ongoing projects as needed.

Client Sharing Workflow

From design tool to client review

flowchart TD A[Finalize Design] --> B[Export as PDF] B --> C[Upload to MaiPDF] C --> D[Configure Security] D --> E{Sharing Stage} E -->|Draft| F[View-only + Watermark + 5 views max] E -->|Revised| G[View-only + Password + 14-day expiry] E -->|Final| H[Download enabled + No expiry] F --> I[Share Link with Client] G --> I H --> I I --> J[Track Engagement] style A fill:#1e3a8a,color:#fff,stroke:none style C fill:#2563eb,color:#fff,stroke:none style E fill:#3b82f6,color:#fff,stroke:none style F fill:#f59e0b,color:#fff,stroke:none style G fill:#8b5cf6,color:#fff,stroke:none style H fill:#22c55e,color:#fff,stroke:none style J fill:#ef4444,color:#fff,stroke:none

Sharing Best Practices

Proven strategies for professional client communication

Client Presentation

Organize designs in a logical sequence
Include project context and objectives
Add your contact info on every page
Use branded watermarks on drafts

Security Measures

Enable download prevention for drafts
Set view limits for sensitive projects
Use passwords for confidential work
Track view analytics for follow-up timing

Client Communication

Provide clear viewing instructions with the link
Set expectations for feedback timeline
Include revision guidelines in the PDF
Use view tracking to time your follow-up

Pro Tip

Create different sharing settings for each project stage. Use view-only with watermarks for initial concepts, then relax restrictions for approved revisions. Enable downloads only for final deliverables.

Industry-Specific Sharing

Tailored approaches for different design disciplines

Brand Design

Share brand guidelines securely
Protect logo usage rights with view limits
Control access to brand asset packages

Product Design

Share technical specifications safely
Protect manufacturing details with passwords
Use expiry for NDA-protected work

Web & App Design

Share interactive prototype snapshots
Protect design system documentation
Track stakeholder review engagement

Start Sharing in 3 Steps

1

Export Your Design

Export from Figma, Sketch, Adobe CC, or any design tool as a high-quality PDF.

2

Set Permissions

Upload to MaiPDF and choose your security: password, view limit, expiry, and watermark.

3

Share & Monitor

Send the link to your client. Watch views arrive in real time.

Frequently Asked Questions

How do I share design work with clients securely?

Export your designs as PDF, upload to MaiPDF, set security options (password, view limit, expiration, download prevention), and share the secure link with your client. You can track when they view it in real time.

Can I prevent clients from downloading my design files?

Yes. MaiPDF allows you to disable downloads for any shared PDF. Clients can view your designs in the browser but cannot save the file locally. You can also add watermarks to deter screenshots.

How do I set different access levels for drafts vs finals?

Upload each version as a separate PDF and create different links with different security settings. For drafts, use strict settings like view limits and watermarks. For approved finals, you can relax restrictions or enable downloads.

Is MaiPDF free for designers?

Yes. MaiPDF offers a free tier that includes secure link sharing, view tracking, password protection, view limits, and download prevention. No credit card or subscription required.

Share Your Design Work Securely

Upload your design PDF and get a secure, trackable link — free, no signup required.

Share Design Portfolio Guide

Design Work Sharing

Design → Secure → Present