How View Limits Work
flowchart TD
A[Upload PDF] --> B[Set View Limit e.g. 5 views]
B --> C[Share Secure Link]
C --> D[View 1 - Allowed]
D --> E[View 2 - Allowed]
E --> F[View 3 - Allowed]
F --> G[...]
G --> H[View 5 - Last View]
H --> I[View 6 - ACCESS DENIED]
I --> J{Owner Options}
J --> K[Increase Limit]
J --> L[Generate New Link]
J --> M[Keep Expired]
K --> N[Link Active Again]
style A fill:#2563eb,stroke:#1e3a8a,color:#fff
style H fill:#f59e0b,stroke:#d97706,color:#fff
style I fill:#dc2626,stroke:#b91c1c,color:#fff
style N fill:#059669,stroke:#047857,color:#fff
5 Access Control Settings
View Count
Set maximum opens (1, 3, 5, 10, 50, unlimited)
Set maximum opens (1, 3, 5, 10, 50, unlimited)
Email Verification
Require email verification before viewing
Require email verification before viewing
Download Control
Allow or block file downloads
Allow or block file downloads
Dynamic Watermark
Overlay viewer identity on every page
Overlay viewer identity on every page
Access Alerts
Get notified when someone views your PDF
Get notified when someone views your PDF
View Limit Scenarios
1-3 Views
One-Time Review
Contracts, proposals, and quotes shared for a single review. Ensures the recipient reads once and can't forward endlessly.
5-10 Views
Team Review
Documents shared within a small team. Enough views for everyone, but limits viral sharing beyond the group.
50-100 Views
Department Distribution
Policies, manuals, or training materials shared across a department with a reasonable access cap.
Time-Based
Expiration Date
Combine view limits with expiry dates. Documents become inaccessible after a specific date regardless of remaining views.
Frequently Asked Questions
View limits set the maximum times a shared PDF can be opened. After reaching the limit, the link expires and access is denied.
Yes. Increase, decrease, or reset the counter on live links at any time.
The link becomes inactive. Viewers see an access denied message. This blocks the original recipient and anyone they forwarded the link to.
Yes. Combine with passwords, expiration dates, email verification, watermarks, and download prevention for maximum security.
Low limits (e.g., 3 views) make forwarding useless — the quota gets consumed quickly. Combined with email verification, only the intended recipient can use those views.
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